Association Privacy Policy


Privacy Policy 01/07/2023

What is this Privacy Policy for?

This privacy policy is for ‘The Association of Ex-Round Tablers’ Clubs’ GB&I websites and governs the privacy of its users who choose to use it.

The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore, the way this website processes, stores and protects user data and information will also be detailed within this policy.

The Website

This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. ‘The Association of Ex-Round Tablers’ Clubs’ GB&I websites complies with all UK national laws and requirements for user privacy.

Use of Cookies

This website uses cookies to better the users experience while visiting the website of ‘The Association of Ex-Round Tablers’ Clubs’ GB&I. Where applicable the website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device.

Cookies are small files saved to the user’s computer hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server, to provide the users with a tailored experience within this website.

Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive, they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.

This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics and uses the new Universal Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website but will not store, save or collect personal information. You can read Google's privacy policy here for further information

Other cookies may be stored to your computer’s hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.

Contact & Communication

Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the General Data Protection Regulation 2016 (GDPR), Data Protection Act 2018. Every effort has been made to ensure a safe and secure form to email submission process, but users using such forms to email processes are advised that they do so at their own risk.

This website and its owners use any information submitted to provide you with further information about the events and services they offer or to assist you in answering any questions or queries you may have submitted. We will only share your details with UK or EU law enforcement agencies if requested in connection with an active investigation.

How we use your information

We use the information we collect from you to provide the best possible experience as a member of The Association of Ex-Round Tablers’ Clubs’ GB&I, and on a regular basis we will use your information for various communications and marketing purposes. The information you provide may also be used to help combat fraud and to identify you before disclosing any confidential information. We are continually developing services based on information and feedback we receive from members in our association, which we may share with you.

Client Account information held in our database.

1) Members name

2) Members Address

3) Members date of birth

4) The date you joined The Association of Ex-Round Tablers’ Clubs’ GB&I

5) Magazine preference for each club you are affiliated with

6) The club(s) you are affiliated with

7) Email and phone numbers

8) Preferences on how you would like to be kept up to date

9) Your Association of Ex-Round Tablers’ Clubs’ GB&I identification number

All the above is required by The Association of Ex-Round Tablers’ Clubs’ GB&I to make sure we can communicate with you in an effective way.

Email and postal updates from the association

In providing you with the best possible services as a member of The Association of Ex-Round Tablers’ Clubs’ GB&I we send you emails, newsletters or other communications informing you about our association and selected partners and other related marketing campaigns. If you wish not to receive these newsletters and magazines, you can use the unsubscribe link on the email and set your magazine count to 0 in the Club Administration System (CAS).

Although this website only looks to include quality, safe and relevant external links, users should always adopt a policy of caution before clicking any external web links mentioned throughout this website.

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Adverts and Sponsored Links

This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.

Clicking on any such adverts will send you to the advertiser’s website through a referral program which may use cookies and will tracks the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computer’s hard drive. Users should therefore note they click on sponsored external links at their own risk, and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Platforms

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

Shortened Links in Social Media

This website and its owners through their social media platform accounts may share web links to relevant web pages. By default, some social media platforms shorten lengthy URL’s [web addresses] (this is an example:

Users are advised to take caution and good judgment before clicking any shortened URLs published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine URLs are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.

Resources & Further Information

General Data Protection Regulation 2016 (GDPR)

Data Protection Act 2018

Privacy and Electronic Communications Regulations 2003

New EU cookie Law (e-Privacy Directive)

Twitter Privacy Policy

Facebook Privacy Policy

Google Privacy Policy

LinkedIn Privacy Policy

Mockup BVBA



Re-Innovate IT


AWS Europe (London)

Brevo (Formerly SendInBlue)



From time-to-time we may revise this statement. Any revised changes will apply to the association from the date of publication. Please check this page regularly to ensure you are fully aware of any changes to the disclaimer. If you have any queries regarding this privacy statement or the treatment of your personal information, please email or write to the Data Compliance Officer below.

The 41 Club Data Compliance Officer (DCO), who is the National Secretary, is responsible
for protecting the personal data held by the ‘The Association of Ex-Round Tablers’ Clubs’ GB&I by ensuring the Association has a suitably robust information governance function, supported by appropriate policies and processes. You can contact our DCO via email at

The National Secretary

The Association of Ex Round Tablers’ Clubs

4 Embassy Drive



B15 1TP

Revised by the National Secretary Data Compliance Officer.


Bernard Elwen