41 Club GDPR Statement


GDPR Statement 01/07/2023

To enable us to validate and maintain your membership an amount of personal data will be
processed to ensure

  • (i)your right to join the National Association of ex-Round Table Clubs (41 Club)
  • (ii)your continued membership of 41 Club.

This data will be processed using both consent and contractual obligation as the legal basis for processing under the General Data Protection Regulation 2016 (GDPR), Data Protection Act 2018 and the Privacy and Electronic Communications Regulations 2003.

The Association of Ex-Round Tablers’ Clubs (41 Club) will treat that personal data fairly, responsibly and in a transparent manner.

To protect our Club and Association status, documents proving your membership eligibility
must be kept on file for the duration of your Club/Association Membership. You have the
right to request us to delete those documents from your file, by doing so we will not be able
to further extend your membership and your membership will be deemed lapsed without

The Association of Ex-Round Tablers’ Clubs’ will process your personal data in a manner
that is legal, effective and efficient. We will apply ethical best practice at the root of decision
making, while protecting your privacy and confidentiality, as described in our Data
Protection, Confidentiality and Website Privacy Policies. A full version of the 41 Club’s
Policies are available online on the website, in print, or on request from our Marchesi House

The General Data Protection Regulation gives you the following rights regarding the
processing of your personal data:

  • Right to be informed about how your data is processed and why in a concise, transparent,
    intelligible and easily accessible way.

  • Right to access your personal data and verify the lawfulness of the processing.

  • Right to rectification if the personal data we hold about you is inaccurate or incomplete.

  • Right to erasure or removal of your personal data where there is no compelling / legal /
    financial reason for its continued processing.

  • Right to restrict processing, to ‘block’ or suppress processing of your personal data.

  • Right to data portability allows you to receive your personal data we hold in a structured,
    commonly used and machine-readable format, and to transmit those data to another data

  • Right to object to processing your data based on legitimate interests or the performance of
    a task in the public interest/exercise of official authority (including profiling), direct marketing
    or processing for purposes of scientific/historical research and statistics.

  • Rights related to automated decision making. The 41 Club does not employ automated
    decision-making processes.

The 41 Club Data Compliance Officer (DCO), who is the National Secretary, is responsible
for protecting the personal data held by the 41 Club by ensuring the Association has a
suitably robust information governance function, supported by appropriate policies and
processes. You can contact our DCO via email at secretary@41club.org.

The Association of Ex-Round Tablers’ Clubs takes the security of our member’s personal
data very seriously, and we require all National Officers, employees and contractors to treat
personal data with strict confidentiality.

All the appropriate technical and organisational measures are in place, supported by privacy impact and risk assessments, to ensure a secure environment for information held both manually and electronically.

The Association of Ex-Round Tablers’ Clubs will hold personal data no longer than is
necessary for the purposes for which the personal data are processed; personal data may
be stored for longer periods insofar as described by GDPR in order to safeguard the rights
and freedoms of individuals; or if it is necessary in order to comply with a legal obligation.

Revised by the National Secretary Data Compliance Officer.

01/07/2023 Bernard Elwen